Outdoor and Tented Space

Updated October 19, 2021

For the safety and health of our community, the following tented outdoor spaces will be available for the fall term 2021:

Available for Reservation

  • Ancell Plaza — Max Reception: 345 people, Theater: 460 people, and Banquet Rounds: 275 people
  • Dodge Plaza — Max 100 people reception with existing picnic table setup. A pedestrian walkway must be always made available for access to Dodge building.

Reservable Tented Outdoor Spaces will be prioritized for annual university milestone events otherwise they may be reserved by:

  • Columbia schools and departments: 9 a.m. – 5 p.m. Monday through Friday.
  • Recognized Student Groups: 5 p.m. – 10 p.m. Monday through Friday and 9 a.m. to 10 p.m. on Saturday and Sunday.

When not booked for an event, these spaces will be set up with tables and chairs for use by the Columbia community. Any affiliate group may book the above space any time between 9 a.m. and 10 p.m. if there is no existing reservation within 10 business days prior to the event day.

Event reservation times may not exceed three hours to allow maximum programming options available to the community. A minimum of two hours is required between events for set-up, break-down, and sanitation.

All Columbia affiliates and their guests are required to follow the Columbia Community Health Compact.

Event organizers are responsible for ensuring that the event attendees adhere fully to all University, New York State, and New York City event guidelines.

Requesting Tented Outdoor Space

  • Event applications can be submitted online through the EMS Web App. To submit an event request:
    • Log in with your UNI and password on the EMS Web App.
    • Select ‘Tented Outdoor Space’ Template.
    • Complete all fields, including second and third preferences for alternate dates and spaces.

Tented Community Use Space

Non-reservable spaces are set up with tables and chairs for use by the Columbia community between 9 a.m. and 10 p.m.:

After November 1, 2021, to heat the tents, all walls of the tents will be dropped which will classify them as indoor spaces. All guidelines for using the indoor spaces will apply to tents with four walls down.