Event Planning Guide for Faculty & Staff

Our goal is to help you plan and execute your event in an organized and consistent manner, every time you work with our team. Here are the six steps you can expect to follow when doing business with Event Management:


    • Submit your request using our Event Management System (EMS). Need help with EMS? See tips and helpful tutorials here.
    • If this is your first time submitting a request with our team and you don't yet have an EMS account, use our Submit A Quote form instead.
    • A member of the Event Management team will respond to confirm receipt or seek additional information within 48 hours.
    • Work with the Event Management team to outline the details of your event, including catering.
    • Upon confirmation of details, a proposal will be provided within 1-3 business days, depending on the complexity of your event.
    • Your reservation will be tentatively held for 5 business days while you review the proposal.
    • Make sure to understand the University Event Policies and Event Management policies for your event.
    • Involve other University event partners, as needed. We'll help you understand who else should be involved and when.
    • Upon your approval of the proposal, a final contract will be provided within 1 business day.
    • Sign and return the contract within 5 business days of receipt for the reservation to be confirmed.
    • You will need to provide an account number to which the event fees will be charged in order to finalize your reservation.
    • All changes to your event must be provided to our team at least 3 business days in advance of your event.
    • At this stage, you will be assigned a personal event manager who will be present at your event.

    Have a great event!

    • Following your event, you will receive a summary of your event details with notification of final charges and a post-event survey to share your feedback.