Resources for Faculty & Staff

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YOUR EVENT'S SUCCESS IS OUR FOCUS

As members of the Columbia Community, our priority is to help you conduct the very best events. To make the process easier, we've collected everything you need to know to prepare and plan here on this resources page, and our staff is ready to help you succeed.

Request A Quote

This option is for guests or Columbia affiliates without an Event Management System (EMS) Account.

Log-in to EMS

Columbia Affiliates with an EMS Account should submit requests through EMS.

Venue Availability

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During the Academic Year

Faculty and staff can book meeting space and services at any time during the calendar year, in all our venues with the exception of Lerner Hall, Columbia's dedicated student center.

During the Academic Year, spaces within Lerner Hall can only be reserved by faculty and staff between 8:00 a.m. and 5:00 p.m., Monday - Friday.

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During Academic Recesses

All venue spaces are available to faculty and staff during academic recesses, including Lerner Hall, which can be booked Monday - Sunday during Winter and Spring recess periods (inquire for operating hours).

How To Get Started

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Event Planning Guide for Faculty & Staff

Review our step-by-step guide for planning a successful event to ensure you don't miss any important policies or procedures.

Champagne and wine being served at an event.
Event Policies & Guidelines

See all policies and guidelines that are related to faculty and staff events. It'll help you avoid problems and get the most out of your events.

How to Reserve Space & Request Services
How to Reserve Space & Request Services

This brief step-by-step guide explains how to reserve space within our venues as well as request additional services.

Leverage Our University Event Partners

The University has a team of partners with the expertise to help you execute your event successfully and safely. Make sure to work with your event planner to involve these offices or reach out directly for support.

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Conference Housing

During the summer, Columbia Housing opens its residence halls and meeting spaces to academic-related groups and conferences if your summer event requires guest accommodations in New York City.

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Columbia University Information Technology

Based on the scale of your event and the location, Event Management may suggest you work with Columbia University Information Technology (CUIT) for additional services like extra phone and fax lines, configuring wireless access, or setting up ethernet ports.

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Disability Services

Columbia makes every effort to accommodate individuals needing assistance. If you have guests that require disability accommodations to attend an event at Columbia University or want to ensure there are no access issues, we will help you coordinate with Disability Services.

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Facilities and Operations

Columbia University Facilities and Operations is a critical part of many events on campus. From building and grounds maintenance to equipment rental and event construction, Facilities and Operations has the expertise to consult with you on even the most complex logistics.

Columbia Print
Print Services

Columbia Print provides printing, graphic design, bulk mail and copier services and can support almost every need. Contact the Print team to help you imagine and produce customized materials for your event, from large-format banners to invitations and programs.

Public Affairs and News Media
Public Affairs & News Media

If you plan to invite press or expect media interest at your event, the Columbia University Office of Communications and Public Affairs can provide guidance during the event planning process. Please also be aware of and adhere to the News Media Policies and Filming at Columbia.

Public Safety
Public Safety

Events meeting certain criteria may require security. In these cases, we will involve Columbia University Public Safety for added support. Public Safety will consult with you on best practices involving occupancy and crowd control, entrance and exit procedures, fire safety and preparing for any potential sensitive circumstances.

Columbia Transportation
Columbia Transportation

Columbia Transportation can coordinate bus and van rental services to help with guest or participant travel for your event. Vehicles range from 11-passenger vans to 49-passenger coaches. Contact the Transportation team for quotes and reservations.

Our Venues

The following venues can be reserved through our team. 

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Classrooms

A number of Columbia classrooms can be reserved for meetings and seminars (food and catering not permitted.) Though managed by the University Registrar, our team can help you find the ideal classroom space based on your event capacity and needs, as well as help you book your reservation if necessary.

Earl Hall
Earl Hall

Earl Hall is home to Columbia's religious and community service activity. It also provides spaces suitable for film screenings, performances, conferences, seminars, meetings, and lectures.

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Faculty House

Faculty House is our premiere event space and the perfect place to host weddings and other special events, as well as upscale seminars, meetings, events and banquets. 

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Lerner Hall

As Columbia's Student Center, Lerner Hall offers 24,000 square feet of meeting, performance and event space for Columbia University students throughout the academic year. Spaces at Lerner are available to faculty and staff between 8:00 a.m. and 5:00 p.m. during the academic term, and any time the building is open during recesses.

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Low Library

Low Library, one of the most iconic buildings on Columbia's Morningside Campus, provides a gorgeous backdrop to any event.

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Outdoor Spaces

Columbia University's campus is the perfect backdrop for your event. From open-air plazas, to shady, tree-lined courtyards, we have a space for every need.

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Saint Paul's Chapel

This beautifully detailed and recently-restored chapel will provide a beautiful backdrop to any religious ceremony. The Chapel provides Catholic, Episcopal, and Hindu services throughout the academic year.

Our Services

Below are the additional services that Event Management provides outside of reserving event spaces on campus. From catering to AV/technical services, to furniture rental, security services and more, we can provide everything you need to hold an event that truly impresses.