Advance Calendaring

Advance Calendaring is only for events to be held in Lerner Hall by recognized student groups more than a semester in the future. 

What is Advance Calendaring?

Under certain circumstances, recognized student groups may schedule events in Lerner Hall more than one semester ahead. Typically up to 4 advance calendaring requests are approved per semester. To qualify the event must meet one or more of the following requirements:

  • The event must be scheduled in advance with an outside organization (not part of University).
  • The event requires that hotel and travel arrangements be made for numerous attendees from outside the New York area.
  • The event features a speaker/performer with whom arrangements must be made far in advance.

How to Submit an Advance Calendaring Request

  • Complete the Student Event Advance Calendaring Form.
  • A committee will review and decide on the pool of requests on a rolling basis and all decisions will be made prior to the start of Pre-Calendaring period.
  • If approved, the student group and advisor will meet with Event Management to identify the event date.
  • An Advance Calendaring event is not confirmed until the final date is determined by Event Management.

Should group leaders have any questions, they may reach out to Student Events at [email protected].