Student Event Advance Calendaring Form

Make sure to review the Advance Calendaring page to familiarize yourself with the process, requirements, and open dates for application.

The Advance Calendaring period for Fall 2026 is Monday, October 5, 2026, through Monday, October 19, 2026. If you have questions about a form you’ve submitted, please reach out to [email protected].

Name of Recognized Student Group:

Group Contact (First/Last):

Group Contact UNI:

Group Contact Email:

Advisor Name:

Advisor Email:

Title of Event:

Please Select All That Apply:

The event must be scheduled in advance with an outside organization (not part of University).

The event requires that hotel and travel arrangements be made for numerous attendees from outside the New York area.

The event features a speaker/performer with whom arrangements must be made far in advance.

Explain Why/How Your Request Meets the Criteria Above:

Description of Event:

# of Anticipated Guests

Requested Dates

Requested Rooms

Requested Backup Dates

Please attach additional supporting materials (these may include contracts, spreadsheets, letters of commitment, etc.) This form will be sent to your Advisor for review and approval before Columbia Event Management reviews available dates and spaces.

Unlimited number of files can be uploaded to this field.
128 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, ppt, pptx, xls, xlsx, gif, jpg, png, svg.

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Student Event Advance Calendaring Form

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